Information Services

Inform, Instruct, Empower . . .

Class of 2014 – Termination of your DePauw University IT accounts (Google Mail, network, and e-Services). #AnnounceIT

April 8th, 2014 by Lynda S. LaRoche

As the Class of 2014 prepares for life after DePauw, it is important to know what will happen to your DePauw IT accounts upon graduation:

Google Apps Account (email, calendar, docs, etc.)

Your current DePauw Google Account will be deleted on August 1, 2014. Once it is deleted, it is gone and you will not be able to retrieve any of your saved emails, calendar events, contacts, docs, or other information contained in that account. Please review and clean up the forwarding rules you have set up prior to your account being deleted to eliminate the possibility of unwanted email being forwarded inappropriately.

To migrate your DePauw email to a personal email account, you may use Google’s Mail Fetcher. You will need to know DePauw’s POP Settings to complete this migration. Google Takeout is also available for downloading data from a number of Google products.

Stay connected with DePauw through the Online Directory and Alumni App

DePauw’s Office of Alumni Engagement provides opportunities to connect with DePauw and fellow alumni through the Online Directory and Alumni App. Through the Online Directory you can update your contact information, as well as search for and connect with fellow DePauw alumni. If you have not set up your account yet, contact the Office of Alumni Engagement at or 765-658-2586 for your Activation Code.

You can also download the DePauw Alumni App powered by EverTrue. This app for iPhone, iPad, and Android devices allows you to access the alumni directory and provides mapping functionality based on business address to search for classmates and fellow alumni around the world. Click here to download the app on your mobile device, or search for “EverTrue” in the Apple App store or Google Play store. To learn more, visit


Your DePauw network account will expire on August 1, 2014. If you have information in your class (I: drive) or personal (P: drive) folders, be sure to back them up before this date.


Your e-Services account will expire on May 31, 2015. To request a transcript after this day, you may browse to the transcript ordering portal on the Registrar’s website at

Questions concerning your IT accounts may be directed to the HelpDesk at or 765-658-4294.

Questions concerning the Online Directory and Alumni App may be directed to the Office of Alumni Engagement at or 765-658-2586.


Celebrate GIS Day on Wed, 11/20, from 3-5 p.m. in the Julian Atrium – #AnnounceIT

November 18th, 2013 by Lynda S. LaRoche

Celebrate GIS Day from 3 – 5 p.m. on Wednesday, 11/20, in the Julian Atrium. Students who attend the event and successfully complete DePauw’s GIS Quest will be eligible to win a handheld GPS unit. Learn more about GIS.

Image of GIS Day 2013

Practice preventive care for healthy computing during Cyber Security Awareness Week – #AnnounceIT

October 31st, 2013 by Lynda S. LaRoche

Staying healthy through diet and exercise is a good practice for everyone, but what types of preventive care do you practice when it comes to healthy computing?

Information Services recommends going to the IT KnowledgeBase article Healthy Computing where you can learn more about:

  • Best practices for backing up your computer in case of accidents or virus attacks
  • Tips for managing your files including a table describing where to store specific types of information
  • Microsoft’s Healthy Computer Guide
  • Identity theft
  • Malware, including how to download and use Symantec Endpoint Protection
  • Spam

As always, let us know what’s on your mind when it comes to Healthy Computing by contacting us at or (765) 658-4294.

Calculate your risk for identity theft during Cyber Security Awareness Week – #AnnounceIT

October 30th, 2013 by Lynda S. LaRoche

Identity theft is a growing risk due to an increased interest in online banking, social networking sites, mobile downloads, online gaming, and other popular online activities. Gaining a better awareness of your level of exposure and adopting Healthy Computing practices are steps you can take to reduce your risk to identity theft.

Stay Safe Online, powered by the National Cyber Security Alliance, offers an online identity risk calculator designed to help you discover how your online activities may potentially make you more vulnerable to identity theft.

Healthy Computing practices to consider include:
  • Saving passwords on your computer may be convenient, but it also opens up your computer to vulnerabilities, including identity theft. Reduce your risks by following these step-by-step instructions
  • Never share passwords, your social security number, date-of-birth, or other personal information through email
  • Ask yourself if sharing personal information on social networking sites with your 327 “friends” is really the safest thing for you to do – do you really want all of them, and their 418 “friends”, to know you are on vacation and your house is empty?
  • That sweepstakes or free gift you just won that sounds too good to be true, could arrive with a price tag of a trojan horse, computer virus, or other form of malware when you enter your contact information

As always, let us know what’s on your mind when it comes to Healthy Computing by contacting us at or (765) 658-4294.

Protect your computer from malware during Cyber Security Awareness Week – #AnnounceIT

October 29th, 2013 by Lynda S. LaRoche

Viruses, worms, trojan horses, and other forms of malware are specifically designed to damage or disable your computer. Cyber Security Awareness Week is a good time for you to learn more about protecting your computer against these malicious programs.

Information Services recommends going to the IT KnowledgeBase article Protecting your computer from malware to create a safer, more healthy environment on your computer by:

  • Reducing your virus risks
  • Using Symantec Anti-Virus Corporate Edition, which is provided free of charge to all students and for all campus-owned computers
  • Downloading Malwarebytes and SUPERAntiSpyware

As always, let us know what’s on your mind when it comes to Healthy Computing by contacting us at or (765) 658-4294.

Create a more safe and secure computing environment during Cyber Security Awareness Week – #AnnounceIT

October 28th, 2013 by Lynda S. LaRoche

Information Services is celebrating Cyber Security Awareness Week by offering students, faculty, and staff opportunities to learn more about creating a more safe and securing computing environment.

Did you know the IT KnowledgeBase offers Healthy Computing information to help you protect yourself from phishing scams like the one that hit campus last week?

Go to the Spam article to learn about:

  • DePauw’s guidelines for official communications
  • How you can remove spam from your Google Apps Mail account
  • Read an interesting article from Google about phishing
  • Find practical tips and information from the Federal Trade Commission

As always, let us know what’s on your mind when it comes to Healthy Computing by contacting us at or (765) 658-4294.

Fall 2013 – Starting the Year with Information Technology at DePauw

August 16th, 2013 by Carol L. Smith

From Carol L. Smith, CIO

Greetings, Campus Colleagues.

Welcome back as we begin the new academic year!

I wanted to take a moment to provide some quick tips from the Information Services team, offer updates about IT projects that are underway, and summarize highlights of some other more-detailed emails that you will also receive over the next few days.

If you have any questions about these (or any other IT-related projects), please don’t hesitate to contact me at

Have a great start of semester!


Topics in the following include:

  1. Keeping in touch with Information Services and IT at DePauw
  2. Helping students get logged in to Moodle, P: or I: drives, printers, etc.
  3. The new “DePauw Account” – Synchronizing your e-Services and network/Moodle/printing account passwords
  4. Student Laptops – An update about the new, more flexible (un) Laptop Program
  5. The Moodle 2.3 Upgrade
  6. Moodle Course and Library Course Reserves (Ares) enrollments during the Drop-Add period
  7. Upgraded computers in technology classrooms now require you to log in
  8. Windows 8 and Office 365 – What’s the timeline for campus?
  9. Atomic Learning – Online technology tutorials

Read the rest of this entry »

Final Notice for the Class of 2013 – Termination of your DePauw IT Accounts

July 26th, 2013 by Lynda S. LaRoche

To The Graduated Class of 2013,

This is your final notice of the termination of your DePauw IT Accounts:

  • Google Apps Account expiration date is August 1, 2013
  • DePauw’s network account expiration date is August 1, 2013
  • e-Services account expiration date is May 31, 2014

Details may be found by browsing to

Students – Get pumped about an exciting change coming 8/1 to the number of IT passwords you’ll need to remember!

July 3rd, 2013 by Lynda S. LaRoche

Dear Returning Students,

Information Services is excited to announce a change to the number of IT account passwords you’ll need to remember when you return to campus in August.

Image of 3 accounts to 2 accounts

When the change is effective

August 1st

What you need to do

When you return to campus in August, complete the Checklist for creating your DePauw Account to sync your e-Services account with your network/Moodle/printing account. Syncing your accounts is a one-time process.

We hope this change is as exciting to you as it is to us! Please contact the HelpDesk with any questions.

Faculty & Staff Reminder: 2 IT Accounts Effective on Monday, 7/8

July 3rd, 2013 by Lynda S. LaRoche

Dear Faculty and Staff Colleagues,

A quick reminder about changing to 2 IT Accounts that is effective Monday, 7/8/2013. For your convenience, here are updated links to KnowledgeBase articles that will help you on Monday:

For details about this exciting change, please refer to the original email found at

As always, please feel free to contact the HelpDesk with questions at, (765) 658-4294, or by stopping by our office located on the lower level of the Union Building from 8:00 a.m. to 5:00 p.m. Monday through Friday (closed July 4th).