Postings in the ‘Strategic Communications’ Category


It won’t be long! Info for faculty & staff about planning for the Re-Launch of the DePauw Website

November 21st, 2011 by Carol L. Smith

From Jon Coffin, Director of Strategic Communications 

Dear DePauw Faculty and Staff –

After many months of planning, and many more months of hard work and preparation from staff and faculty across campus, we are now just less than a month away from the re-launch of the DePauw University website.

Though conversations have been underway with campus web-authors for many months, the upcoming launch will – for obvious reasons – bring this process to life for all within our campus community.

This email, and the accompanying document, is intended to serve as a general update on the central elements of this project, and the changes our community can expect in the coming weeks. To that end, please find, below, an outline of the project’s core goals and objectives. Additionally, please find the attached Frequently Asked Question document, which goes into further detail about the redesign process, the impact of the site transition, and how it will (and won’t) affect existing web content. (more…)

Additional Website Training Walk-In Sessions

November 14th, 2011 by Lynda S. LaRoche

From Jon Coffin, Director of Strategic Communications:

Dear website authors, content managers, and coordinators,

We are now approximately a month away from the scheduled “launch date” for the new DePauw website.

Thank you to many of you who have been updating your content and preparing your pages for the launch.  Many of your pages are coming together quite nicely. Thanks, also, to those who have joined for our ongoing walk-in sessions for the new BigTree content management system. I hope they have been helpful.

To provide continued support in the coming weeks, we have added three additional walk-in sessions. With these new sessions, a total of four sessions remain:
  • 11/16 – 1-5 PM (Roy O Basement Lab)
  • 11/30 – 1-5 PM (Roy O Basement Lab)
  • 12/2 – 8:30-Noon (Roy O Basement Lab)
  • 12/7 – 1-5 PM (Roy O Basement Lab)
As with the originally scheduled sessions, members of the Communications/Webteam/FITS team will be available to assist you with site-specific questions about your pages. Please sign up for one of the above sessions using this form. Signing up in advance will help us be best prepared to answer your questions.

Additionally, as you work on your site, please reference this overview of the site’s styles, (which we have added to the “Overview” landing page within BigTree). You may find it helpful as a model for using the heading, paragraph, table stylings within the new site structure.

Finally, please remember that our scheduled launch date for the new site is December 15th. At that point, only content that has been moved into BigTree will be available at We would strongly encourage you to have all of your content moved into the new system by the first week of December so the final week before launch can be spent confirming, and re-confirming, that all content is prepared and displaying properly for the official launch date.

As always, please do not hesitate to contact us at with additional questions.


Updates for department chairs & program directors about the website redesign process

September 29th, 2011 by Lynda S. LaRoche

From Jon Coffin, Director of Strategic Communications

Dear Department Chairs and Program Directors:

A brief update with important details and document about the website redesign process:

(1) Thank you to those who have contacted me with your website owners / designee(s) who will manage your department’s website transition.  For those from whom we have not heard, please let me know who will manage this process for your department as soon as possible so we can add them to our list for training purposes.  (Side note: We are currently in the process of finalizing a training schedule to introduce campus web authors – your website designees – to the Big Tree Content Management System, with some training sessions tentatively scheduled to be offered during the third and fourth week of October. We expect these introductory sessions to last approximately an hour, and we will be in touch with you and your designees in the coming days with additional information and precise times and offerings.)

(2) Attached is a content guide with guidance for thinking about and preparing your content for the new site. This is designed to help you and your department prepare for the website transition. 

(3) Though most faculty personal pages are hosted elsewhere, a small number of faculty in a handful of departments have personal (free-form / non-templated) pages hosted within their respective department or program page at  If these faculty pages need to continue to exist in their current form, they must be moved to the server which will be un-touched by the redesign process.  Our colleagues in FITS ( are available to assist faculty with this transfer. (Note: This does not apply to basic biography pages which are common in many departments, as this sort of content can be moved into the new system. The concern, here, is with the free form personal pages.)

Again, thank you for your assistance, patience and support throughout this process.  Do not hesitate to contact me with any additional questions.



Attachment: Content Preparation Guide